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Instructions for staff and students at ÅAU

Instructions for staff and students at ÅAU

The situation with the coronavirus changes on a daily basis. Åbo Akademi University will keep monitoring the situation, and take measures  to limit the spread of the virus, as well as securing the health and security of students and staff.

Updated 7 April 2020, 16:30.

Since the Finnish government has declared a state of emergency, Åbo Akademi University will close its campuses, and transition to distance education and remote work. As of 18 March no students or members of staff are allowed to visit the campuses in Turku, Vaasa, or the premises in Husö and Korpoström. This applies until 13 May 2020, as long as the state of emergency is in force. Remote education will continue until the end of period four.

We follow the national guidelines, and will inform more when new decisions are taken.

On the Åbo Akademi University intranet you can find a list of practical questions and answers for students, researchers and staff concerning operations at the university during the corona epidemic, as well as advice on information security and data protection.

The following applies for staff and students at Åbo Akademi University from 17 March 2020:

Studying remotely

  • All education, including doctoral, laboratory and field education, will be given remotely. Remote education will continue until the end of period 4.
  • The teachers will provide student with instructions on how to continue their studies during this time. Students must not be on campus. Students’ keys have been inactivated starting 18 March. If you have personal belongings or important work-related material left on campus that you need to access, read instructions here.
  • For compulsory internships, the faculties will inform students about any special arrangements.
  • The libraries in Turku: The libraries are closed from 18 March. Remote service by e-mail, and through the e-resources provided by Alma, will be maintained. The institutes’ libraries are also closed. Students currently working on their theses are allowed to borrow a limited amount of books. In order to borrow books, you need to pre-order them by filling in a form you can find on the intranet. More information on the Donner Institute library here.
  • The library in Vaasa: The library is closed from 18 March. Students currently working on their theses are allowed to borrow a limited amount of books. In order to borrow books, you need to pre-order them by filling in a form you can find on the intranet.
  • ÅAU will transition to remote examination, such as papers, practice exercises, reports, portfolios, or other corresponding written or oral tasks done according to the teacher’s instructions. No general examinations or course examinations will be arranged during period 4.

Working remotely

  • Everyone is obliged to work remotely from 18 March until 13 May, as long as the state of emergency is in force. As of 20 March 2020, staff keys have been deactivated. Exceptions will be given for certain critical management and support functions, in accordance with Rector’s decision. If you have personal belongings or important work-related material left on campus that you need to access, read instructions here.
  • University management has assessed what laboratory research of critical nature may continue on campus. Involved parties have been notified.
  • Åbo Akademi University has taken out a supplementary insurance to cover remote work for its employees.

Events on ÅAU’s premises

  • All events on ÅAU premises are cancelled until 13 May, as long as the state of emergency continues. Organizers are asked to postpone their events, arrange for remote participation, or to call the events off.
  • Dissertations will be arranged online. Special arrangements will be made by the faculty.
  • If you are organizing an event, which is affected by these new rules, please contact your Dean, the Head of faculty administration or your Director for further questions.

Travel

  • If you return to Finland from abroad, you are to stay in quarantine for 14 days, regardless of what country you have arrived from. This applies to everyone.
  • As of 12 March 2020 ÅAU prohibits all work- and study-related travels abroad. This applies until 31 May 2020, unless otherwise stated.
  • All work and study related travels within Finland are to be cancelled or postponed. This also applies to travels between the different campuses.
  • As the situation changes quickly, travelling staff are themselves responsible for monitoring the situation on and for following the recommendations of the authorities (THL, Ministry of Foreign Affairs etc.) If you still are on a business trip and abroad, you can always contact the insurance company’s emergency service for advice (24/7) +358 800 13 800.
  • The Institute for Health and Welfare (THL) has announced that it will stop classifying certain areas as epidemic areas, as the situation in North America and Europe is changing rapidly. According to THL, you can become infected in a number of countries and the risk has increased everywhere.

Visits from abroad

  • All scheduled visits from partners /guests from abroad are cancelled for the time being.

If you suspect an infection

  • If you experience symptoms or suspect you are infected, in addition to a health center, you can also contact occupational health care (010 4140 666) or the Student Health Services (Turku: 046 710 1050 / Vaasa: 046 710 1097) for advice.

Care for your hygiene

  • Remember the importance of good hand hygiene and greet in other ways than by shaking hands.
  • At the same time, we want to remind you that it is everyone’s own responsibility to stay at home when we are sick to avoid unnecessary infections of various kinds.

It is of great importance that ÅAU staff and students follow the instructions that the Institute for Health and Welfare (THL) maintains on its pages (the link leads to the English page, but the page in Finnish is updated more frequently, and is recommended if you understand the language).